Executive Secretary

Position Overview

We are seeking a dynamic and highly organized Executive Secretary to support the Managing Director (MD) and Chief Executive Officer (CEO). This role requires excellent presentation, English communication, and time-management skills, along with the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be polished, discreet, and proficient in MS Office and design tools such as Photoshop, ensuring smooth coordination of executive, client-facing, and project-related activities.

Key Responsibilities

• Executive & Administrative Support
  •  Manage daily agenda, schedules, and priorities for MD and CEO.
  • Ensure timely preparation of reports, presentations, and documentation.
  • Handle confidential and sensitive information with utmost discretion.
• Client & Guest Relations
  • Meet and greet important customers, business partners, and VIP visitors.
  • Represent the company professionally with excellent interpersonal skills and presentation.
  • Assist with organizing corporate/social events and media-related coordination.
• Project Coordination
  • Maintain accurate project documentation (contracts, correspondence, and meeting minutes).
  • Prepare project-related correspondence, subcontract agreements, and work orders for signature.
  • Coordinate with departments to ensure timely project support.
• Travel & Logistics
  • Arrange travel, visas, accommodation, and itineraries for management and staff.
  • Ensure smooth execution of official trips with cost and time efficiency.
• Presentation & Creative Support
  • Prepare professional reports, charts, and presentations in Excel and PowerPoint.
  • Support with design requirements (social media creatives, internal documents, event materials) using Photoshop/graphic tools.

Qualifications & Skills

• Excellent presentation and interpersonal skills; ability to interact confidently with senior stakeholders.
• Strong time management and organizational skills; ability to multitask effectively.